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Captured once, at the source
The employee marks their own attendance on the day, with location. Nobody transcribes it later, so there is no later.
Four sliders, a live answer, and every assumption stated in the open. Your inputs — not our marketing numbers.
Assumes Merik removes about 75% of the manual admin (re-keying, chasing timesheets, rebuilding sheets) because attendance, leave and payroll share one dataset, and that a payslip correction costs about half an hour. Every number above comes from your own four inputs.
There are only two assumptions, and both are on the page rather than buried in a footnote:
So the arithmetic is:
Annual cost = ((monthly admin hours × 0.75) + (corrections × 0.5)) × 12 × hourly rate
Worked example. 14 hours of admin a month, 3 corrections, at ₹500 an hour: (14 × 0.75) + (3 × 0.5) = 10.5 + 1.5 = 12 hours a month. Over a year that is 144 hours, or ₹72,000 — which is the figure the calculator shows on its default settings.
Headcount is collected because it changes how you read the result, not because it multiplies it. Twelve hours a month across 8 people is a very different situation from twelve hours across 200 — the first is a process that has not been set up yet, the second is a process that is quietly heroic and about to break.
Most people underestimate the middle slider, because the work is scattered across the month rather than sitting in one block.
| Chasing attendance | Following up missing entries, asking who was in on the 14th, reconstructing a week from chat messages |
|---|---|
| Reconciling leave | Checking approved leave actually reached the register, and that approved days were not marked absent |
| Rebuilding the sheet | Copying last month's file, updating formulas, fixing what broke in the copy |
| The payroll run itself | Re-keying payable days, computing LOP, checking totals against last month |
| Generating & sending payslips | Producing each slip, attaching it to the right person, emailing them out |
| Corrections afterwards | Finding the source of a wrong figure, explaining it, reissuing the slip |
| Answering "what's my balance?" | Looking up leave balances and past payslips on behalf of employees who cannot see their own |
Add those seven up for a real month before you move the slider. The number is almost always higher than the one people guess first.
It stops existing. Those are different things, and only one of them compounds.
The employee marks their own attendance on the day, with location. Nobody transcribes it later, so there is no later.
Approved leave and WFH update the attendance register directly — removing the single most common cause of a wrong payslip.
Payable days come from the register the month already produced. There is nothing to re-key, so there is nothing to mistype.
Generated by the same run that computed the pay, and emailed in bulk — so the slip and the payment cannot disagree.
Balances, attendance history and past payslips are on their own dashboard, which quietly removes a whole category of interruption.
Every payslip line traces back to dated entries you can show the person questioning it, instead of two people's recollections.
Multiply the hours spent each month on attendance, leave and payroll administration by the hourly cost of the person doing it, then multiply by twelve. Add the time spent correcting payslips after the run, which is usually underestimated because each correction also involves a conversation with the employee affected.
It varies with headcount and how disconnected the tools are, but the pattern is consistent: chasing timesheets and attendance takes the largest share, followed by reconciling leave against the register, then the payroll run itself, then corrections after payslips go out. Businesses running on spreadsheets are usually surprised when they add the four together honestly.
Because most month-end effort is not calculation, it is transcription and reconciliation — moving numbers between a register, a leave tracker and a salary sheet, then checking they agree. When attendance, leave and payroll read from one dataset, that work disappears rather than getting faster, and the errors it produced disappear with it. The full explanation →
Two, both stated above: that roughly 75% of the stated manual admin is removable when attendance, leave and payroll share a dataset, and that each payslip correction costs about half an hour at the same hourly rate. Every figure shown comes from your own four inputs.
Neither. It is an estimate built from your inputs and two clearly stated assumptions. Its purpose is to make a cost visible that most businesses never total up — not to predict your outcome. If your inputs are guesses, the output is a guess with better arithmetic.
Nothing to start. Creating a workspace is free with unlimited employee self sign-up and no setup fee — the pricing page has the detail. The honest test is to run one full month and compare.
Create your company workspace and let attendance, leave and payroll share one dataset.